Microsoft Teams for online meetings
Discover everything you need to know about using Microsoft Teams for online meetings.
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Online meetings are also called virtual meetings, virtual lectures, or webinars. They let people in different places use the internet to meet and work together in a digital space.
Your university online lectures take place on Microsoft Teams. You can join them using the Microsoft Teams link in your modules.
Microsoft Teams makes it easy to share or present files during online meetings, and to meet online with your tutors for one-to-one meetings.
You can also use Teams by:
- Signing in to with your University email address and password.
- Installing it on your personal devices.
- Downloading the Microsoft Teams mobile app.
It's easy as 123
Join
Set up
Take part
Join an online meeting
You'll need a microphone and speakers or earphones to communicate. They can be built in or connected to your device.
- Open Teams via or from its desktop icon (if installed)
- Go to 'Calendar'.
- Find and open the scheduled meeting.
- Select the 'Join Microsoft Teams Meeting' link or 'Join' button.
- Switch on your audio and the camera if needed (you can also do this within the meeting).
- Select 'Join now' to enter the meeting.
- To leave the meeting, select the 'Leave' icon.
Tip: Teams invites automatically appear in your Microsoft Outlook email account, so you can also join meetings through an email invite or your Outlook Calendar.
Inside a meeting
Make online meetings, workshops and lectures more engaging with these tools:
- ‘Chat’ - ask questions and share comments and information that everyone in the meeting can see. Some sessions may use a Questions and Answers (Q&A) tool specifically for questions, so that the Chat activity can focus around sharing comments, links, and files.
- ‘Raise’ - use this 'hand raising' reaction tool to attract the speaker's attention.
- ‘Video effects and settings’ - blur your background or show a background scene when your camera is on.
- ‘Live captions’ - real time closed captions shown on your screen.
- PowerPoint live - when presenters use this tool to share their presentations you'll have more accessibility options. Example: you can magnify slide content and translate slides into a different language.
Share your screen
You can show your desktop, an application, or a file during a meeting.
- Click 'Share' on the meeting control bar.
- Choose what you want to share:
- Screen – Share your entire screen. Use this if you need to switch between apps during your screen share. Close any apps you don’t need for a smoother presentation.
- Window – Share a single app. Open the app before the meeting so it appears as an option.
- PowerPoint Live – Use this for PowerPoint presentations with extra features. Find your file under 'PowerPoint Live' or click 'Browse' to find it on OneDrive or your device. You'll get additional presenter features. Your audience will see the slides in Slide Show mode and can access extra accessibility features.
- Whiteboard – Draw, write, and collaborate in real time.
- Once you start sharing, a red border will highlight what you're sharing.
- To stop sharing, click 'Stop sharing/presenting' to return to the meeting window.
TIP: Create mock presentations, and practice joining Teams meetings and sharing files with course mates.
The Teams Mobile App
The Teams mobile app is great tool for when you're on the move. Check and respond to posts, use Chat, access files, and attend informal online meetings.
It's not recommended for delivering important online presentations or assessments.
- Install the Teams mobile app from the app store on your mobile device.
- At the sign-in prompt select 'Work or school' as the account type, and enter your º£½ÇÂÒÂ× email address and password.